Office Manager
Luxembourg, LU
What it's about
We are seeking an experienced and highly capable Office Manager to oversee the day-to-day running of our Luxembourg office. This is a hands-on role requiring a proactive, organised, and solutions-oriented professional who can work at pace, manage multiple priorities effectively, and ensure the office remains a well-equipped, well-run, and welcoming environment for employees and visitors alike.
The successful candidate will provide consistent operational support to the team, take ownership of a broad range of office matters, and help foster a positive, efficient, and professional workplace culture.
Key responsibilities
Office operations and organisation
- Ensure the office is fully operational, well maintained, and appropriately stocked at all times.
- Act as the main point of contact for office supplies, equipment, maintenance, mail, deliveries, and reception-related matters.
- Manage relationships with vendors, service providers, and the office landlord, including contract administration, price negotiations, and invoice follow-up.
- Support budget preparation and monitoring for office-related expenditure.
- Coordinate with IT and external providers on office equipment, workplace systems, and IT-related support matters.
- Organise and maintain office procedures, records, and filing systems to ensure efficient and controlled office administration.
- Support executive assistant duties as required.
Health, safety, and compliance
- Act as the office health and safety lead, helping to ensure a safe and compliant working environment.
- Maintain and implement office procedures in line with applicable legal, regulatory, and internal requirements.
- Support evacuation, emergency response, and disaster recovery planning and coordination.
- Ensure relevant office compliance matters are monitored and addressed appropriately.
- Attend relevant training courses, including health and safety and fire safety training.
Office culture and events
- Plan and coordinate office events, team-building activities, and employee outings that promote engagement, collaboration, and a positive office atmosphere.
- Help maintain a welcoming, professional, and well-organised workplace environment.
- 4–6 years’ experience in office management, office administration, or a similar role, ideally within Luxembourg.
- Ability to fulfil the statutory requirements for designation as a travailleur désigné in Luxembourg, where applicable.
- Strong practical experience managing office operations, administration, and workplace logistics.
- Excellent interpersonal and communication skills, with the ability to build strong working relationships across all levels of the business.
- A hands-on, proactive problem solver who is comfortable taking ownership and working independently with minimal supervision.
- Highly organised, able to prioritise effectively, manage competing demands, and handle matters with professionalism and discretion.
- Comfortable working in a fast-paced environment and managing a broad range of responsibilities.
- Strong command of English and French; German is an advantage.
- Good understanding of office-related IT support and Luxembourg legal and regulatory requirements relevant to office administration.
Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:
- Competitive compensation package with performance-based bonuses that reward your achievements
- Professional, international working environment with global exposure
- Challenging, rewarding career opportunities within our expanding company
- Collaborative culture with hands-on training and dedicated mentorship programs
- PG Academy - our dedicated learning and development platform for continuous growth
- One-month sabbatical after every five years of service to recharge and explore
- Engaging office events, team activities, and volunteer opportunities to connect with and help our local communities
www.partnersgroup.com
Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com
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