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Office Manager / Senior Assistant

Location: 

Sydney, AU

We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 185 billion in assets under management and around 2,000 professionals across 24 offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are seeking an experienced Office Manager / Senior Assistant to provide executive-level support to senior management and Sydney-based teams, while running the day-to-day operations of the Sydney office.

This is an opportunity to shape how the Sydney office looks, feels and runs. You will play a key role in creating a welcoming, well-organised and engaging office experience for employees, visitors and clients, working autonomously to a consistently high standard in a fast-moving, multitasking environment. The role suits someone who enjoys working with people, takes pride in operational excellence and wants to contribute to a positive, collaborative and professional workplace.

 

Key Responsibilities

Executive support

  • Provide end-to-end executive support to the Head of Australia and other Sydney-based senior leaders
  • Prepare presentation materials and documents for meetings and marketing purposes
  • Represent executive leadership and Partners Group with professionalism, discretion and efficiency
  • Exercise sound judgement and make decisions within delegated authority with minimal oversight
  • Develop practical solutions in time-sensitive situations
  • Coordinate senior management visits in close cooperation with other Partners Group locations, and support visitors as needed
  • Manage travel arrangements including flights, visas, cars and hotels, exploring cost-efficient options
  • Support the preparation of detailed meeting and roadshow agendas for marketing purposes
  • Complete detailed expense reports, including tracking receipts and project budgets
  • Collaborate with assistant colleagues across APAC, the US and Europe

Office, facilities & events

  • Manage the day-to-day running of the Sydney office
  • Liaise with relevant internal stakeholders and external organisations and vendors
  • Monitor the Sydney office budget and keep senior managers informed
  • Support compliance-related processes and document execution as required
  • Create and maintain content for the Sydney office intranet pages
  • Support new joiner onboarding
  • Coordinate IT setup and system access for new starters and existing staff
  • Serve as the point of contact with building management and oversee maintenance issues; conduct regular checks of cleaning, equipment and office presentation
  • Monitor office supplies (groceries, printer stock, stationery) and track and process invoices through internal approval procedures
  • Manage meeting room bookings, meet and greet guests, and register visitors
  • Maintain Work Health & Safety documentation and Fire Warden representation
  • Plan and deliver business and social events
  • Take on additional and ad-hoc projects to support the team across administration, research and client work (eg office move 2028)
 
What we expect
  • 5+ years' experience as an Assistant or Office Manager in a medium to large corporate environment; 10+ years' experience supporting C-suite or Partner-level executives highly regarded.
  • Proficiency in MS Office Suite and relevant systems (e.g. Concur), with a demonstrated ability to quickly pick up new software and systems
  • Strong verbal and written communication skills in English, with confidence liaising with colleagues, visitors, vendors and stakeholders at all levels and managing the expectations of the business
  • Proactive, positive solutions-oriented approach and a strong sense of ownership, with sound judgement
  • High integrity and discretion, with the ability to perform duties with the highest level of confidentiality
  • Ability to manage multiple priorities and projects simultaneously in a fast-paced, high-pressure and deadline-driven environment, with a positive and dedicated mindset
  • Superior organisational and time management skills, with the ability to plan ahead and follow through
  • Meticulous attention to detail and accuracy
  • Ability to work independently within a team-oriented environment, building strong relationships with colleagues, teams and vendors
  • Professional attitude with a friendly, approachable demeanour; collaborative, service-oriented team player

 

 
What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded.
We offer you a fantastic opportunity for you to grow:

  • Professional, international working environment
  • Challenging, rewarding career within a growing company
  • Collaborative environment, with on-the-job training and mentorship opportunities
  • 25 vacation days
  • One-month sabbatical after every five years of service

 

www.partnersgroup.com

 

 

Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com

 

 

 


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