Loading...
Share this Job

Office Manager

Business Department:  Office Management
Location: 

Paris, FR

Partners Group is a global private markets investment manager, serving over 900 institutional investors. We have USD 109 billion in assets under management and more than 1,500 professionals across 20 offices worldwide. We realize potential in private markets by financing and developing great companies, desirable real estate and essential infrastructure. We create value in our investments through active and long-term responsible ownership.

What it's about

The Office Manager is responsible for the effective and efficient day-to-day operation of the office. She/He is the host for clients, employees and guests. The Office Manager develops (and implements) admin procedures, office house rules, access control, maintain facilities, safety measures, inventory control, office staff supervision, administrative task delegation, and support on client events organization.

 

The Office Manager is in charge and leads the following matters:

 

Office administrative matters

  • Maintaining an organized and fully supplied office (e.g. handling of post, ordering supplies).
  • Drawing up and maintaining office relevant procedures (e.g. filing of office management documents; signature of office management documents).
  • Employee and visitor services: IT material, desk reservation for visitors, logistic for new joiners, post- and courier services, printing & bidding for meetings
  • Handling certain human resources matters liaising with HR for local needs for Paris employees
  • Help on office initiatives: Give back, Covid-19 legal measures, Corporate day

 

Guest and Client relation

  • Reception desk: reception, client welcoming & announcing client and internal visitors
  • Answer incoming telephone calls with appropriate forwarding to the right person or team
  • Support on local events logistics preparation (roundtables, min AGM, conferences etc. (choice of catering, web invitation design, investor list…) & liaise with Zug for online Events
  • Management of contacts, meetings and prospects (demand) in PG CRM (Siebel) and French investor list for PG events
  • Client meeting coordination w/ Zug Assistant (ex: Virtual IHDD, IHDD with visitors from Zug)

 

Finance and Compliance with office applicable legislation

  • Responsible for ensuring compliance with applicable legislation (e.g. health and safety), maintaining procedures to ensure said compliance and training employees accordingly
  • Liaison with IT to coordinate smooth IT set up of the office
  • Send to Finance all invoices received to the office to instruct payment
  • Liaise with finance for all pending payment of office invoices

 

What we expect

The successful candidate will have experienced in office management

 

Key attributes will include:

  • Excellent skills in both spoken and written French and English.
  • Ideally experience in office management, and administrative tasks in a large group
  • Confident and comfortable communicating with teams and individuals across all levels mainly in English.
  • Ability to take ownership and responsibility.
  • Ability to drive different processes at the same time.
  • Proactive hands on approach.
  • Exceptional attention to detail.
  • Willingness to work to tight deadlines in a challenging environment.

 

What we offer

Partners Group is a financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we offer our employees a great place to work and develop professionally where success is recognized and rewarded. Partners Group is an equal opportunity employer and supports diversity of perspectives.


 

www.partnersgroup.com


Job Segment: Office Manager, Manager, Administrative Assistant, Compliance, Administrative, Management, Legal